![]() Whenever we say “yes” to one project, we simply have to say “no” to another to ensure we use resources effectively.Ī decision-making matrix with weighted criteria is a tool that can help objectively evaluate and prioritize projects based on a set of criteria that are important to the decision-makers. Prioritizing projects also helps determine which projects will not move forward in the immediate future. The PMO can help communicate priorities to support prioritizing projects based on their alignment with the organization's strategy and goals. Alignment With Organizational Strategy And Goalsįinally, a PMO helps ensure that projects are aligned with the organization's strategy and goals. This helps reduce project delays and increase overall project success.Įxamples of stakeholder meetings that a PMO may oversee include lessons-learned sessions, project status updates and gate reviews. The PMO can also help facilitate project meetings so that project teams are working together effectively, especially when dependencies exist. ![]() This ensures that information is shared effectively and that stakeholders are aware of project progress and issues. The central point of contact that a PMO allows can improve communication and collaboration between all project stakeholders. MS Project and Smartsheet are good examples of this. If using waterfall, look for features that include a critical path to make resourcing decisions. If using agile, it is helpful to look for a tool that can track team velocity and determine the rate at which a team can complete work items in a sprint or iteration. When selecting a project management tool, it is once again important to recognize if projects will use an agile or waterfall methodology. There are many project management tools that can support assigning the right resources to projects at the right time. This helps ensure that resources are used effectively and efficiently and that projects are completed within budget and on time. Better Resource Allocation And UtilizationĪ PMO can also help improve resource utilization through its centralized view of project resources-including people, equipment and materials. The following documents are examples of what to save: the project charter, project plans, detailed requirements, stakeholder register, project schedule (including the duration to complete the tasks and the resources assigned), project backlog, project progress reports, project deliverables with acceptance criteria, etc. It also supports setting future projects up for success as they can review information stored in the repository for lessons learned and best practices.īest practices include having an organized file structure and a list of required project documents to store in the repository. ![]() ![]() This increased visibility and control allows project managers to make informed decisions and proactively manage project risks. The PMO can also help identify and track key performance indicators, which helps monitor project progress and performance. This helps ensure that project data is accurate, up to date and easily accessible to all stakeholders. Increased Project Visibility Via A RepositoryĪ PMO helps increase project visibility and control by providing a centralized repository for project information. Through this, you can improve the quality of project deliverables, reduce project risk and increase stakeholder satisfaction.ĭue to standardization, a PMO can also provide a holistic look by creating a portfolio view of projects in order to support leaders in making better decisions. ![]() Ultimately, PMOs provide training, guidance and templates (e.g., project charter, stakeholder register, risk register, dashboard, etc.) to further support project teams. This could equate to PMOs needing to develop different frameworks and templates if they have more than one methodology being used. For example, waterfall requires clear and well-defined project requirements before starting work while agile allows for more flexibility and is adaptive to changing requirements. ![]()
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